Student Information Systems Specialist (Registrar)

  • Brooklyn, United States

Student Information Systems Specialist (Registrar)

Job description

About Us


Williamsburg Charter High School (WCHS) is a high performing, public charter high school located in Brooklyn, New York. WCHS opened in August 2004 as the first Chancellor-authorized charter high school in the City of New York with a ninth grade class of 267 students. Now in its thirteenth year of operation, WCHS has grown to serve approximately 963 students in grades nine through twelve. The school’s mission is to unite youth, families, staff, teachers and the community at large in providing young people with the tools necessary to make sense of the world, and prepare them in their journey to become skilled workers and literate citizens of the world.  Young people will accomplish this through their participation in a rigorous and demanding liberal arts education that includes language, literature, writing, science, history, mathematics, the arts, technology, and exploration in disciplines designed to teach fairness, justice, respect and compassion for themselves and others, as well as the skills of critical thinking, communication and research. 


Williamsburg Charter High School provides a broad liberal arts academic program to the high-school age youth of north Brooklyn. School programs are individualized to connect to each student’s particular level of development, including English Language Learners and students with Special Education Services. Further, WCHS provides supportive relationships with faculty, extended instructional periods, and opportunities after-school and on Saturdays for additional academic support. Social and emotional support is also available to students to ensure their non-academic needs are addressed. Students are accepted to WCHS through a random lottery with no minimum requirements, tests, or auditions required to gain entrance and, as a public charter school, there is no tuition.


Position Description


This position will ensure all student information systems are operating effectively and efficiently. In managing the various student information systems, the Student Information System Specialist offers guidance and support in data entry, retrieval and use. This position will support and work with various departments throughout the school.



  • Perform a variety of specialized duties to ensure proper operation of assigned Student Information System (SIS); coordinate, monitor, and modify existing programs to improve reporting, record maintenance, and assure compliance with established laws, codes, rules and regulations; integrate new software with existing computer systems

  • Provide assistance in all testing activities, including but not limited to roster set up, proctoring, testing setup, training on testing system and testing system management.

  • Develops forms, worksheets, and record keeping systems for the collection, dissemination, and maintenance of needed information for specialized programs and functions (i.e. Master Scheduling, Surveys)

  • Attends professional developments, staff meetings, conferences and workshops to ensure that the latest data procedures and protocols are maintained

  • Provides guidance and resolves inquiries utilizing knowledge of school/departmental/program policies, procedures, and rules

  • Supports data review cycles throughout the various reporting windows to ensure that all students have grades by the designated due date (grading periods, semesters, summer, yearly)

  • Manage the system maintenance of beginning and end of year processes on all of our systems

  • Training of school staff on the correct use, input, and access of student information systems

  • Complete user account set ups on school systems

  • Ensure all data is archived and stored in various repositories as required

  • Works with attendance, counseling, and other departments to troubleshoot problems or difficulties in the flow of the information within the systems

  • Support all state, federal, and all other mandated reporting

  • Provides system support for all users (staff, teachers, students and parents)

  • Works with the enrollment specialist to ensure that students are properly registered

  • Maintain systems up to date and aligned to daily operations of the schools

  • Coordinate and support all data requests


Education and Credentials

  • Bachelor’s degree preferred

  • Minimum 2 years of experience working with student information software applications, network systems and databases